ME 291: Electronic Health Records
This course provides comprehensive knowledge and understanding of the history, theory, and functional benefits of Electronic Health Records through practical applications with the use of medical software.
Based on 2022 MAERB Standards and Guidelines for the Medical Assisting Educational Programs. Students should be able to complete the following competencies:
Cognitive (Knowledge)
V1.C.1 Identify different types of appointment scheduling methods
X11.C.2d Identify safety techniques that can be used in responding to accidental exposure to chemicals
X.C.11.d Identify the process in compliance reporting incident reports
X11.C.4 Identify emergency practices for evacuation of a healthcare setting
X11.C.9 Identify the physical manifestations and emotional behaviors on persons involved in an emergency
X1.C.3 Utilize medical necessity guidelines
V111.C.3d Identify processes for claim denials and appeals
V111.C.2 Identify managed care requirements for patient referral
VII.C.2b Identify precautions for accepting the following types of payments: check
V111.C.1 Identify types of third-party plans and steps for filing third-party claim
V11.C.3 Identify types of adjustments made to patients accounts
V111.C.6 Identify the purpose of components of the Explanation of Benefits (EOB) and Remittance Advice (RA)
V11.C.4 Identify patient financial obligations for services rendered
Psychomotor (Skills)
II.P.2 Record laboratory test results into the patient's record.
V.P.5 Document telephone messages accurately.
V.P.6 Using technology, compose clear and correct correspondence.
V.P.8 Participate in a telehealth interaction with a patient.
VI.P.1 Manage appointment schedule, using established priorities.
VI.P.2 Schedule a patient procedure.
VI.P3 Input patient data using an electronic system.
VI.P.4 Perform an inventory of supplies.
VII.P.1 Perform accounts receivable procedures to patient accounts including posting:
a. charges
b. payments
c. adjustments
VII.P.2 Input accurate billing information in an electronic system.
VII.P.3 Inform a patient of financial obligations for services rendered.
VIII.P.1 Interpret information on an insurance card.
VIII.P.1 Verify eligibility for services.
VIII.P.3 Obtain precertification or preauthorization with documentation.
VIII.P.4 Complete an insurance claim form.
VIII.P.5 Assist a patient in understanding an Explanation of Benefits
IX.P.1 Perform procedural coding.
IX.P.2 Perform diagnostic coding.
IX.P.3 Utilize medical necessity guidelines.
X.P.1 Locate a states Legal scope of practice for medical assistants
X.P.2 Apply HIPAA rules in regard to:
a. privacy
b. release of information
X.P.3 Document patient care accurately in the medical record.
X.P.4 Complete compliance reporting based on public health statutes.
X.P.5 Report an illegal activity following the protocol established by the healthcare setting.
X.P.6 Complete an incident report related to an error in patient care.
Affective
I.A.1 Demonstrate critical thinking skills.
III.A.1 Recognize the implications for failure to comply with Center for Disease Control (CDC) regulations in healthcare settings.
The Electronic Health Record for the Physician’s Office For SimChart® for the Medical Office 4nd Edition. Julie Pepper, BS, CMA (AAMA) CEHRS Elsevier Saunders, St. Louis, Missouri: Elsevier Inc. 2024. Electronic Version
Sim Chart for the Medical Office Learning the Medical Office Workflow Elsevier (this book will update yearly) currently using 2024
Incomplete Policy: Students will not be given an incomplete grade in the course without sound reason and documented evidence as described in the Student Handbook. In any case, for a student to receive an incomplete, he or she must be passing the course.
CLASS ATTENDANCE:
In order to develop a good understanding of the program, it is necessary to attend class on a regular basis.
CLASSROOM MANAGEMENT: It is important to give those around you consideration and respect. It is difficult for some students to focus if there is talking and distraction. Therefore, there should be no talking or texting during class, especially during times of discussion. Phones should be turned off or on vibrate and put in a pocket, purse, or book bag until class ends. If a student is asked to refrain from talking and texting and continues to do so, the student will be asked to leave the class and will be marked absent for the day. Phone calls should be made before and after class, but if there is an emergency, a student should step into the hallway to take the call and return quietly when the call is completed.
Be sure to take care of personal issues before class begins.
Grade Scale:
| Letter Grade | Percentage |
| A | 90-100 |
| B | 80-89 |
| C | 70-79 |
| D | 60-69 |
| F | 59-below |
(tentative and subject to change)
|
Schedule of Assignments |
Subject Matter |
Assignment |
|
Module 1 |
Chapter 1 Introduction to Electronic Health Records |
Knowledge/Progress Check Discussion Module 1 Assignment Workplace Application Quiz |
|
Module 2 |
Chapter 2 Overview of SimChart for the Medical Office |
Knowledge/Progress Check Discussion Module 2 Assignment Workplace Application Quiz |
|
Module 3 |
Chapter 3 Privacy, Confidentiality, Security |
Knowledge/Progress Check Discussion Module 3 Assignment Chapter 3 Critical Thinking Quiz Sims Chart Exercise 1, 2, 3, 7 |
|
Module 4 |
Chapter 4 Administrative Use of the Electronic Health Record |
Knowledge/Progress Check Discussion Module 4 Assignment Chapter 4 Critical Thinking Quiz Sims Chart Exercise 8, 9, 11, 12 |
|
Module 5 |
Chapter 5 Clinical Use of the Electronic Health Record |
Knowledge/Progress Check Discussion Chapter 5 Critical Thinking Chapter 5 True/False Quiz Sims Chart Exercise 20, 23, 26, 30, 33, 34 |
|
Module 6 |
Chapter 6 Using the Electronic Health Record for Reimbursement |
Knowledge/Progress Check Discussion Chapter 6 Critical Thinking Chapter 6 Quiz Sims Chart Exercise 36, 37, 38, 47, 50 |
|
Module 7 |
Chapter 7 The Personal Health Record and Patient Portals |
Knowledge/Progress Check Discussion Chapter 7 Critical Thinking Chapter 7 True/False Sims Chart Exercise 60, 62, 63, 66 |
|
Module 8 |
|
Discussion GE Assignment – Contingency Plan Sims Chart Exercise 74, 79 |
|
Module 9 |
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Discussion EHR Research Assignment Sims Chart Exercise 82, 87, 89, 92 |
|
Module 10 |
|
Discussion Medical Necessity Assignment Sims Chart Exercise 96, 101, 102, 106 |
|
Module 11 |
Final |
Date and Time will be announced |
Emails will be responded to no later than 48 hours or by the end of business on Monday for mail received over the weekend.
Academic Honesty Policy
The college has a firm policy against academic dishonesty, including cheating or plagiarism. Students guilty of academic dishonesty will be administratively dropped from the course with a grade of ‘F’ and subject to disciplinary action, which may include suspension and dismissal.
Please refer to the Academic Honesty Policy for detailed information.
Late Assignment Policy
Meeting deadlines, being dependable, and applying appropriate time management are all foundational elements of professional behavior. These same attributes are also required while participating in college courses because the skills, knowledge, and student learning outcomes must be obtained in a specific order and within a certain amount of time.
We at HJC understand that sometimes students encounter circumstances that make it difficult to always meet the required course deadlines. This Late Work Policy is in place to accommodate that. In all circumstances, whenever possible, contact your instructor when you anticipate that you will be submitting work late.
The deadlines for most courses typically follow the pattern below, but it is your responsibility to confirm this and be aware if there are any assignments that may have different deadlines for one reason or another.
The first post in each Discussion Board is usually due on the Wednesday night of each module/week.
Most other assignments are due by 11:59 pm on Sunday evening of each module/week.
- All assignments must be submitted by the required due date.
- Missing assignments due to absence must be submitted within 1 week of return.
- Late submissions of assignments will result in a reduction of 10% of the total points possible per day (e.g., 1 day late = -10%, 2 days late = 20%, etc.) up to one week. Anything over 1 week late will result in a grade of 0.
- To receive full credit for late work, students must provide documentation for an excused absence, or it will be subject to the same treatment as any other late work. Documentation examples include court documents, hospitalization, etc.
Instructors may also choose to deduct less points at their discretion.
If for some reason a student temporarily loses the ability to connect to Canvas due to technical issues it is the student’s obligation to submit assignments by the original due dates. Temporary remedies can be connecting via a public WiFi spot, using school facilities to connect, or use of private networks through friends and family.
In extreme cases, when none of these solutions are available, the student may contact their instructors through other means and ask permission to submit their work directly, in a method that can be received by the instructor. Under no circumstances can methods of delivery outside of Canvas be used without explicit instructor permission. (If this ever happens the instructor should somehow note it).
Minimum Technology Requirements
Having access to a reliable desktop or laptop is required for HJC online courses. This requirement ensures students have the essential technologies to complete online courses successfully. Mobile devices, such as mobile phones and tablets may be utilized as additional tools to assist with completing online courses.
Online video conferences and calls are often the best way for instructors to assist students in many situations. A web camera and microphone are necessary for successful online conferences.
Safari and Chrome: Office 365 is designed to work with the current version of the Safari and Chrome browsers. Microsoft Edge: Office 365 is designed to work with the latest version of the Microsoft Edge browser.
Internet Explorer: Office 365 is designed to work with Internet Explorer 11. We recommend that you upgrade to Internet Explorer 11 if you are using an earlier version. Office might continue to work with versions of Internet Explorer other than Internet Explorer 11, but Office can’t provide any guarantees.
Firefox: Most Office 365 apps are designed to work with the current version of Firefox.
Some courses may have additional technology requirements beyond those listed here. Additional requirements will be listed in your Canvas course room.
Basic Office 365 apps are free and available to students with their HJC Outlook account. For additional questions and help with the required technologies, please contact help@hjc.edu
Minimum Technical Skills Requirements
To complete online courses successfully, you must be able to perform the following basic technical skills before starting the class
- Use the learning management system, Canvas
- Use HJC email with attachments
- Download, save, and upload files in Canvas
For additional questions regarding the required technologies, please contact help@hjc.edu
Technology Support
To be a successful online learner, certain technologies are necessary. Please keep in mind that certain classes may have additional technical requirements. You should be able to find additional technical requirements in your syllabus or your canvas course room. If you have any questions about the technology requirement, please do not hesitate to reach out to us at 304-697-7550 or support@hjc.edu
Accessibility Information
Huntington Junior College is committed to full compliance with Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990. For additional information, please access accessibility policy. Please do not hesitate to reach out to us at 304-697-7550 or pjustice@hjc.edu if you have any additional questions.
Copyright Policy
As an institution of higher education, Huntington Junior College strongly believes in intellectual property. As such, Huntington Junior College respects intellectual property and has made it a priority to ensure all employees and students respect the copyrights of others. If you have any questions about our copyright policy, please access the copyright policy.
Privacy Policy
The college understands the importance of protecting your information and privacy. Our Privacy Policy provides additional information on the Family Educational Rights & Privacy Act.
Other Student Success Services
Please access Student Success page for other student success services information, such as financial aid, lab hours, parking, library, transcripts, and career services on the college
If you need to speak with a person regarding any college policies and guidelines, please don't hesitate to get in touch with the college at 304-697-7550
This information is standard for each course but specifics may vary based on the delivery method of the course you are taking. Please follow the information provided by your instructor.
This syllabus is subject to change.